Sound Familiar?
The exact bottlenecks we eliminate across teams and tools, every day.
Finance
- Month-end close takes a week because journal entries are still typed manually from emails and PDFs into NetSuite, SAP, or Zoho Books.
- Board-ready P&L and cash flow reports start as a raw ERP export that someone reformats in Excel every single month.
- Bank reconciliation across accounts, vendors, and expenses is still a manual review sitting on one person's plate.
Sales
- When a deal closes in Salesforce, Pipedrive, or Odoo, someone manually re-enters it into the finance system because the integration was never built.
- Pipeline and forecast reports require an admin to export, clean, and rebuild the same Excel file every month.
- Finance and Sales are looking at different revenue numbers because the CRM and accounting tool never agreed on a source of truth.
Marketing
- Answering "which channel actually drives revenue?" means pulling Google Ads, Meta, LinkedIn, and the CRM separately and stitching it in a spreadsheet.
- Ad spend is visible in the platform but there is no live view of how it maps to lead stages or closed deals.
- Inbound leads from the website or WhatsApp are handled manually, triaged by a person, and often dropped before they reach the CRM.
Operations
- You moved from spreadsheets to Monday, Notion, or a project tool, but real reporting still happens manually in Google Sheets.
- Data lives across Odoo, Zoho, or Dynamics but nobody can pull a clean cross-department view without an IT request or a consultant.
Management & Reporting
- The monthly board pack is the same document rebuilt from scratch every month, formatted by hand, by the same person, in the same template.
- KPI dashboards exist but they are always a few days stale because they pull from a static export, not a live feed.
- When leadership asks a question not covered by the standard report, someone spends half a day pulling an answer instead of making a decision.
We don't sell a product. We come in, understand your setup, and build exactly what you need.
We work across any system with an API or a database. If the data exists somewhere, we can sync it, automate the workflow around it, and build the reporting on top of it.
We're Going to Make Sure
You're Good.
We ensure that this new world of AI works to your benefit. We build agents that run your SOPs end to end, we deploy engineers who sit with your team, and do whatever else it takes to make your business better.
With a partner who owns the outcome.
AI Co-Workers that Own Functions End to End
We build AI agents that run your standard operating procedures end to end. We prioritize the highest volume and highest ROI work across Sales, Operations, Finance, and HR.
Our engineers work alongside your team on site, resolving issues fast and continuously refining the agent through tight iteration cycles.
Rifoa agents execute complex workflows with the precision of your most experienced team members.
1. Intake
Read emails and documents across thousands of pages at once.
2. Reason
Apply the specific rules and logic unique to your business.
3. Act
Take actions in the same way your team does via web or APIs.
Where We Deploy
AI agents that own complete business functions across your enterprise.
Sales
- Outbound lead gen
- Proposal drafting
- Meeting scheduling
- Pipeline hygiene
Operations
- Document ingestion
- Tender tracking
- Procurement coordination
- Cross-dept workflows
Finance
- Invoice processing
- Expense reconciliation
- Payments tracking
- Compliance reporting
HR
- Onboarding flows
- Contract renewals
- Leave management
- Benefits automation
End-to-End Automation.
Our goal is for these AI agents to take any standard operating procedure and run it from start to finish, handling the process end to end.
On-Site Expertise.
Our engineers work alongside your team during onboarding and early production, spotting failures in real time and pushing fixes directly, no waiting for a dev team three time zones away.
Continuous Improvement.
When your agent hits an edge case, we add it to the knowledge base, and keep moving. This tight feedback loop makes your agent more accurate every single day.
ROI-First Deployment.
We start with one high-volume workflow and prove results in weeks. Your team moves from executing tasks to reviewing outputs, then from reviewing to pure strategy.
Enterprise-Grade Security.
We use model providers that never sell your data and deploy self-hosted, open-source models when necessary. Your workflows and IP stay confidential.
Infinite scale. Instant impact.
How we redefine enterprise operations.
Traditional Way
Agility
- Slow change management cycles
- Rule changes require retraining
Quality
- Limited process insight
- Human error in repetitive tasks
Capacity
- Seasonal backlogs and bottlenecks
- Fixed team size limits scalability
Cost
- Fixed labor overhead regardless of output
- Expensive recruitment and retention
Rifoa Agents
Agility
- Rules updated instantly
- Continuous improvement without downtime
Quality
- AI + Human audit loop for perfection
- Consistent execution 24/7 without fatigue
Capacity
- Instant infinite scale on demand
- Handle unlimited workload simultaneously
Cost
- Scale without new hires
- Outcome based pricing
Integrated with your existing tech stack
Seamless platform integrations.
Connect with the tools your business already uses. Our AI agents integrate seamlessly with your existing workflows.
View our profiles at:
Frequently Asked Questions
How do your AI agents work inside our existing workflows?
We map your current SOPs, then deploy AI agents that assist with repetitive steps across sales, operations, finance, and HR. Our engineers work closely with your team, handle edge cases, and refine the agent through tight iteration cycles.
How do you deploy AI automation without disrupting our systems?
We start with your current tools and processes, add AI agents in controlled layers, and iterate with your team. Changes are tested quickly and refined based on real usage.
What does working with Rifoa look like during deployment?
Our engineers collaborate directly with your team, fix issues fast, and continuously improve the agent by closing edge cases as they appear.
Do your AI agents replace our staff?
No. They handle repetitive, high volume tasks so your team can focus on judgment, decisions, and customer facing work.
How fast can an AI agent be put into production use?
Most agents start delivering value within days. We launch with your core workflow first, then iterate quickly with your team to handle edge cases and expand coverage.
How do you handle edge cases and exceptions?
We monitor real usage with your team, capture edge cases early, and refine the agent in rapid feedback cycles until performance is stable and reliable.
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